When Does Your Business Need to Register for VAT?

In the 2024/25 fiscal year, the South African Revenue Service (SARS) collected approximately R458 billion from Value Added Tax (VAT) alone. This figure highlights the importance of this form of tax in contributing to South Africa’s overall economy. However, while VAT plays an important role in the country’s economy, many business owners still struggle with knowing when and if they need to register.

Whether you run a small or medium-sized business, part of your tax obligations includes knowing when to register for VAT. Failing to stay on top of this can lead to penalties, interest, and unnecessary stress.

Who Should Register For VAT?

If your business makes more than R1 million in taxable goods or services over any consecutive 12-month period, you are required to register for VAT, even if this spans multiple financial years. Businesses whose taxable supplies are below R1 million but exceed R50 000 in the past 12 months can also choose to register voluntarily. Voluntary VAT registration typically applies in the following situations:

• Municipalities; 

• Welfare Organisations; 

• If your business provides commercial accommodation, but the minimum threshold of R120 000 needs to be met; 

• Carrying on an enterprise where taxable supplies have not yet exceeded R50 000 but are expected to do so within 12 months;

• Continuously and regularly carrying on activities (as listed in GN 446 of GG 38836, 29 May 2015); 

• And lastly, plans to run a business purchased as a going concern, as long as the previous owner made taxable supplies worth more than R50 000 in the past 12 months.

The Benefits of Registering For VAT?

Believe it or not, but registering for VAT can give your business the financial edge through your ability to input on your expenses. You can claim back VAT on business expenses, helping to lower your overall costs. This can be significant if you’ve incurred substantial expenses over a 12-month period.

Being VAT-registered also fosters a sense of trust and establishes your business as someone who is compliant with the law. Additionally, when you register when you’re required, it helps you avoid penalties and interest charged by SARS.

What Do You Need To Register For VAT?

The following documents are required for you to successfully register for VAT: 

• Your business contact details and proof of South African residence;

• Bank account details;

• Unique Tax Reference number;

• Details of your turnover and nature of business.

• Accounting records – books, invoices or financial statements

💡 Top Tip:

SARS has started checking directors’ tax compliance in addition to the company’s. It is therefore important to ensure both you and your business are fully tax compliant before applying for any new tax types.

How To Register For VAT?

If you’re required to register as a VAT Vendor, it’s essential you gather all relevant documentation before starting the registration process. Here are a few registration methods: 

SARS eFiling: 

Registering through SARS eFiling is the easiest way to get the ball rolling. Make sure you have the relevant documents ready to submit to avoid any unnecessary delays. 

An Appointment With SARS 

You can book an appointment at a SARS branch in person, virtually, or by phone, all through the SARS website. Again, you will need to have all the relevant documents in order to successfully register.

It’s essential you complete your VAT registration application within 21 working days of the R1 million threshold. Once you submit your application, it can take anywhere from a few days to a couple of months to get your VAT number, depending on whether your business is already registered with CIPC and how long SARS takes to process your application.

What Happens If You Don’t Register For VAT?

It’s essential to know whether your business needs to register for VAT, as failing to do so can lead to serious consequences. SARS can apply a 10% penalty to any unpaid tax if you pay your required VAT beyond the due date. If you don’t pay your VAT on time, interest is added each month to the outstanding amount.

Operating without VAT registration when required is against the law and could lead to audits or other enforcement actions. That’s why it’s crucial to understand the rules and make informed decisions for your business. 

To ensure businesses comply, SARS has recently begun monitoring businesses’ tax declarations. When they identify revenue exceeding R1 million, they can issue a notice of VAT registration, effectively registering the company until it can prove that the supplies they offer are exempt or non-vatable. This can become tricky for businesses who do not fully comply.

Additionally, SARS has been backdating these registrations, meaning that businesses which previously thought they had avoided their VAT obligations may now face significant tax bills. These could include unfiled returns, penalties, and interest.

The Takeaway

We understand how complicated VAT registration can seem, but having a better understanding of when to register and what is needed is essential to ensuring your business remains compliant. 

At Eqeight, we’re committed to helping your business thrive by providing clear guidance and expert support for all your financial and tax needs. This not only ensures you meet your tax obligations, but allows you to avoid penalties, reclaim VAT on expenses, and build trust with clients and suppliers. Whether you’re curious about VAT registration or searching for guidance on keeping your business compliant, speak to us today.